![]() ![]() Once everyone agrees on a time to meet, organizers must find a meeting room that fits their needs, reserve audio-visual equipment, order catering, and other additional services, register guests at the reception, and ensure the necessary information is available to the finance department for tax purposes. Meeting organizers are tasked to assemble a group of busy people at the same time and place. Without the right tools that integrate the process and bind organizational units together, every one-hour meeting is more likely a five-hour meeting.Ī One-Hour Meeting is Never Just a One-Hour Meeting Meeting management is a true cross organizational discipline with many elements that are prone to poor processes that harpoon employee productivity. Finance must settle costs and manage tax and cost centers. Reception must track the day’s visitors, manage check-ins, print visitor badges, notify the host upon attendee arrivals, and check-out guests. The corporate kitchen prepares food, beverages, or other services. ![]() Facility Management must ensure that the right amount and configuration of rooms are available with the necessary table arrangements. ![]() Consider the different organizational units involved in meetings. Workers report that one of the most significant meeting challenges and reasons for friction in the workplace is finding a place to meet and to manage all the associated tasks and to-dos that comes with booking a meeting. Just as frustrating as an unnecessary or low-value meeting is the inefficient tasks that are required to meet in the first place. Add it all up to 62 hours a month that the average office worker spends sitting in meetings, 37% of which are ranked as having no value. In fact, according to recent research, meetings are considered the No. Meetings are a constant source of wasted resources and frustrated workers. ![]()
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